The California Division of Labor Standards (DLSE) posted its template for the New-Hire notice on its website. This notice is required by CA AB 469 (the Wage Theft Protection Act). Effective January 1, 2012, every employer (even if headquartered outside of California) must give written notice to all employees hired in California on or after January 1, 2012, and such notice must include the following 8 items:
- Rate of pay and basis on which it is paid (e.g., per hour or day)
- Identify all allowances claimed as part of the minimum wage
- Regular pay date
- Legal name of the employer, including any DBA
- Physical address of employer’s main location (and mailing address, if different)
- Employer’s phone number
- Workers’ compensation carrier name and address and phone number
- Any other information the Labor Commissioner requires.
Additionally, if any information changes in the future, the employer must notify employees within seven days.
The DLSE website includes both a PDF and Word version of the template.
Exceptions: The following three categories of employers are not required to comply:
- State and local government entities
- Employers exempt from the overtime rules
- Employers with employees subject to a collective bargaining agreement that meets certain requirements.
AB 469 also imposes new misdemeanor penalties on employers who fail to comply with the above requirements and others under the Labor Code.